If your job, whether you are self-employed or not, requires a lot of typing, than you should be very familiar with keyboard shortcuts. Unfortunately, many people are TOTALLY unfamiliar with them. How can you tell if you’re still part of the group that is wasting precious seconds that add up to minutes, and then hours, using your mouse when you could tap two keys on your keyboard to get the job done? Well, if you’re still using your mouse to right click and copy or paste and the phrase “Ctrl+C” means nothing to you, you’re in that group.
Alright, so you’re listening now. What exactly are keyboard shortcuts? They’re combinations of keys pressed at the same times while you’re typing to edit your document a little quicker. You can almost instantaneously bold, copy, paste, underline, undo the last thing action you took, redo the last action you took, and even instantly highlight an entire document. Don’t waste your time doing things manually when you could be using shortcuts!
Ctrl+C and Ctrl+V
To copy highlighted text, use “Ctrl+C,” which translated to English means hold down your control button (“Ctrl” on most keyboards) and the letter key for C. To then paste whatever you have on your clipboard, simply press “Ctrl+V” next. Why V and not P? Well, P was already taken. Ctrl+P will bring up your printing menu,
Ctrl+B, Ctrl+U, and Ctrl+I
“Ctrl+B” has more than one function on your computer. If you’re using a word document program, it will bold any text you have currently highlighted. If you’re browsing the Internet, however, it will bring your Bookmarks menu instead. “Ctrl+U” in most programs will underline your text, and “Ctrl+I” will italicize text.
Useful for work or surfing the Internet, “Ctrl+F” will bring up a small window that allows you to type in a word or phrase to search for. This s handy for long pages or documents when you need to get to a certain place and aren’t quite sure how far in it is. Don’t waste time skimming for a phrase! Just press “Ctrl+F” and type what you’re looking for, and the search system will take you to all instances of the word on the page or in the document.
Ctrl+Z and Ctrl+Y
Have you ever written out a paragraph, only to accidentally highlight something and delete it without meaning to? It happens to all of us, and sometimes whole paragraphs of writing or figures are lost! Never fear, “Ctrl+Z” is here. “Ctrl+Z” is an “undo” shortcut that will undo whatever your last action was, and pressing the combo several times will undo your last several actions. On the other hand, pressing “Ctrl+Y” will redo your last actions.
Don’t get stuck falling behind in your work just because you have to take the time to scroll to the top of your document to bold a word! Make use of the keyboard shortcuts at your disposal and spend less time at your desk and more time doing what you want.